Terms and Guidelines for Using Vijoriya Foundation Organizational Email ID

1. Purpose of Email ID

• The email ID provided by Vijoriya Foundation is intended solely for official communication and activities related to the foundation's mission and objectives.

• Personal use of the email ID is strictly prohibited.

2. Professional Conduct

• All communications should be professional, respectful, and aligned with the foundation's values.

• Emails must be clear, concise, and free from any offensive or inappropriate content.

3. Confidentiality

• Users must ensure the confidentiality of sensitive information shared via the organizational email.

• Do not share or forward confidential emails to unauthorized persons or external entities without proper authorization.

4. Email Signature

• All emails must include the official email signature provided by the foundation, including the sender's name, designation, and contact information.

• No personal quotes, images, or other non-official content should be added to the email signature.

5. Use of Language

• All communications should be in English (or the preferred official language of communication) unless otherwise specified.

• Use correct grammar, spelling, and punctuation to maintain professionalism.

6. Attachments

• Only necessary attachments related to the foundation’s work should be sent via email.

• Ensure all attachments are free from viruses or malware before sending.

7. Data Security

• Users must not share their email passwords with others.

• In case of suspected unauthorized access, report immediately at foundation@vijoriya.com or +91-7665549334

8. Compliance with Legal and Ethical Standards

• Emails must not include content that violates any laws or ethical standards, including but not limited to copyright infringement, discrimination, or harassment.

• Users must comply with all relevant laws and regulations while using the organizational email.

9. Monitoring and Auditing

• The foundation reserves the right to monitor, review, and audit all emails sent or received using the organizational email ID.

• Misuse of the email system may result in disciplinary action, including termination of access.

10. Email Storage and Retention

• Important emails should be appropriately stored or backed up as per the foundation's data retention policy.

11. Termination of Access

• Upon completion of the internship or non-profit membership, or in case of termination for any reason, access to the organizational email ID will be revoked.

• Users must ensure that all official communication is transferred to their supervisor before leaving.

12. Reporting Issues

• Any issues, technical problems, or suspicious activities related to the organizational email should be reported immediately to the Vijoriya Foundation.

These guidelines are designed to maintain the integrity, security, and professionalism of the Vijoriya Foundation's communications. Compliance is mandatory for all interns and non-profit members.